Gemini for Workspace — privacy & data policy

Provider: Google. PromptPrivacy score: 97/100. Last verified November 01, 2026.

What happens to your data?

Your prompts and Workspace content are processed within Google's secure boundary solely to generate responses and are not shared outside your organization. Your data is never reviewed by human evaluators or used to train AI models without explicit permission. Existing Workspace access controls and sharing permissions continue to strictly apply to all interactions.

Does it train on your data?

Does not train on your content. User prompts, responses, and contextual Workspace documents are treated as customer data under the Cloud Data Processing Addendum and are not used to train or fine-tune Google's generative AI models without customer instruction or permission.

Can you opt out?

Not applicable. Customer data in Gemini for Workspace is not used to train generative AI models by default.

Data retention

Administrators determine retention periods for conversation history, choosing between automated deletion after 3, 18, or 36 months or retaining conversations indefinitely. Gemini in Workspace enables manual deletion by users unless restricted by administrators, while Gemini Notebook prompts are not retained once a session ends. Uploaded files and generated Workspace content follow the data deletion rules in the Cloud Data Processing Addendum.

Encryption & security

Gemini for Workspace supports client-side encryption (CSE) to ensure that neither Google systems nor personnel have the technical means to access encrypted content. The service is certified under SOC 1/2/3, ISO 9001, ISO/IEC 27001, 27701, 27017, 27018, and 42001, and holds FedRAMP High authorization.

Is it safe for work?

Yes. Gemini for Workspace is safe for enterprise use, featuring strict boundary isolation, zero training on customer data by default, FedRAMP High authorization, HIPAA alignment, and enterprise governance under the Cloud Data Processing Addendum.

Source policy: https://support.google.com/a/answer/15706919